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Senior Finance and Administration Manager M/F


Vacancy details

General information

Organisation

NAOS est un acteur majeur des soins de la peau, à travers ses trois marques : Bioderma, Institut Esthederm et Etat Pur.

Au-delà de ses marques et de leur mission, l'ambition de NAOS est de devenir une entreprise reconnue à l'international pour l'originalité et l'intérêt de sa démarche. A contre-courant des postures de la cosmétique traditionnelle, NAOS s'est démarqué dès son origine en mettant la biologie au cœur de son innovation et développe aujourd'hui ses trois marques selon cette approche cohésive.

NAOS a ainsi fait de l'écobiologie une philosophie, commune à toutes ses marques.
A l'origine de ses 80 brevets actifs, cette démarche considère la peau comme un écosystème en interaction avec son environnement. Apprendre à la peau à vivre plutôt qu'à simplement la traiter, tel est le sens de cette approche positive qui utilise la biologie pour préserver et rétablir durablement la santé et la beauté de la peau. Elle fait de l'écologie un devoir, celui du respect fondamental des interactions entre la peau, les êtres vivants et notre planète.

Fondé en France et dirigé par Jean-Noël Thorel, pharmacien-biologiste, NAOS est présent dans plus de 100 pays à travers le monde et connaît une croissance annuelle de 20% depuis 5 ans. L'entreprise conçoit et fabrique ses produits à Aix-en-Provence au sein de NAOS Les Laboratoires, entité regroupant son outil industriel et un centre de recherche de pointe.
  

Reference number

2019-624  

Job details

Category

ADMINISTRATION & FINANCE - Administration and Finance Manager

Job title

Senior Finance and Administration Manager M/F

Position start date

25/02/2018

Type of contract

Permanent contract

Contractual hours

Full-time

Job description

Overall Areas of Responsibilities

- Ensuring the global statutory accounting and financial management of the subsidiary, guarantying that the subsidiary complies with the applicable regulations
- Supporting the operations of the subsidiary through financial decision-making and all related financial operations
- Permanently improving processes and tools and deliver high level financial analysis consistent with the Group's procedures and accepted practices
- Ensuring and guaranty high level of internal control environment.
- Ensures local accounts accuracy and integrity with local accountants or auditors yearly review and sign-off
- Implementing group procedures and making sure constant compliance is met
- Making sure that all Business decisions are in line with internal procedures and local laws
- Provides full cooperation and partnership in best pro-active sharing with Group internal control team

P&L management and Cash Flows:

- Control and ensure proper classification of all Financial transactions in synch with Accounting (external)
- Control and improve the Purchase Order process in synch with all department and Accounting (external)
- Ensure Suppliers Payment in due times.
- Manage P&L (by brand and by Range) its KPIs on a Monthly basis and prepare Monthly sales report.
- Protect and improve Cash-flow level.
- Issuance of balance sheet follow up (including issuance of main ratios: DOH, DSO, DPO, stock depreciation, CAPEX evolution) in synch with Accounting (External)

Forecasts and Supply Chain:

- Setting up processes in order to obtain accurate, timely and consistent financial data regarding forecasts and actual figures, both for the local legal accounting requirement and for the Group reporting requests.
- Establishment of the rolling forecast process in collaboration with sales/marketing and local logistic partner

Admin, HR, Back-office

- Manage monthly salary payment and P&L classification for each pay Cycles in collaboration with Groupe S*
- Manage and control Bonuses payment and P&L classification for each pay Cycles in collaboration with Groupe S*
- Manage and Control Expenses payment and P&L classification for each pay Cycles in collaboration with Groupe S*
- Project all structure costs for budgeting exercises
- Ensure all payroll transactions are compliant with the local regulations and procedures.
- Headcount follow-up with the General Manager and the Group HR Department.
- Information system management in collaboration with General Manager and group

ERP Project Mission:

One of the first Mission of the FAM will be to set-up in collaboration with Group teams and General Manager the ERP for the subsidiary.
The FAM will be the guardian and administrator of this new ERP and will accompany its requirements, its design, its implementation and its monitoring.

*in collaboration with the managers and the General Manager

Skills

Business School profile
Fluent in English and French. Dutch is a plus
Requires at least a 5-8 years solid experience in a Finance/Audit position with successful experience in a business analytical role. Information flow, security of operations, process efficiency.
Clear understanding of Internal control environment.
Ability to manage complex analysis, communicate results and forecast outcomes.
Knowledge of accounting principles, cost accounting and databases / management tools (Excel, Essbase, Cognos …).
Ability to animate meetings and drive senior operational people to financial conclusions.
Possess a strong customer focus, with an overall commitment to quality.
Good knowledge of ERP and other information systems. Essbase a +
Business acumen, diplomacy, integrity.
Action oriented, Managing Vision and Purpose, Priority Setting, Problem Solving, Attention to Detail.

Job location

Job location

Europe

Location

Belgium

Candidate criteria

Minimum level of education required

Master's degree/ Postgraduate

Specific expertise

  • SALES ADMINISTRATION
  • COMMERCIAL DIRECTION
  • COMMERCIAL
  • ACCOUNTANCY

Minimum level of experience required

3 years or more